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AAPT Dependent Care and Accessibility Grant Applications

The Dependent and Accessibility Grant Selection Committee has small grants of up to $500 available for AAPT national meeting attendees who are bringing children to a national meeting or who incur extra expenses in leaving their children at home (i.e., extra daycare or babysitting services) in order to attend a national meeting. Applications must be received by Monday, to be considered by the Dependent and Accessibility Grant Selection Committee for a grant associated with the 2025 Summer Meeting.

In the event that the number of requests for grants exceeds the funding available, preference will be given to applicants in the early stages of their careers and to those whose participation in the meeting is critical to their professional development. As a secondary criterion, preference will be given to applicants who explain clearly why a grant to support childcare, dependent care, or their own assistance is necessary. Furthermore, preference will be given to those who have not received funding within the last year.

Recipients will be notified upon approval of their application and we anticipate that notification will occur approximately two weeks prior to the national meeting. Checks will be mailed within 6 to 8 weeks after AAPT has received the recipient contact information including a current W-9 form, which must be faxed or mailed. Checks will be mailed to the address applicant provides on the W-9 form.

Applicants must be registered for the SM25 and booked in the official conference hotel (please provide your reservation number): Grand Hyatt Washington for the meeting in order to receive funding.

Allowable Expenses

  • Daycare expenses at the site of the meeting.
  • Extra daycare expenses at home incurred because the primary caregiver was attending the meeting (for example, overtime at a daycare center, cost of a sitter, etc.).
  • Expenses incurred in bringing a sitter (or family member acting as caregiver) to the meeting or to your home to care for a child or adult.
  • Expenses incurred in bringing a child or adult to a sitter/family member/care facility.
  • Expenses incurred by the national meeting attendee with disabilities to bring a family member/caregiver to the meeting to assist the attendee or to make the meeting more accessible.

Not allowable

  • Meeting attendee's mileage and travel expenses to and from the AAPT meeting.
  • Tickets to local museums, amusement parks, etc.

Dependent Care and Accessibility Grant Selection Committee

  • Chair of the Area Committee on Women in Physics (or designee) - Chair
  • Chair of the Area Committee on Professional Concerns (or designee)
  • Chair of the Area Committee on Research in Physics Education (or designee)
  • AAPT Director of the Department of Programs and Conferences, ex officio
  • AAPT Executive Officer, ex officio

Additional Information

You may find additional details at https://www.aapt.org/Conferences/SM2025/dependent_care_and_accessibility_grants_sm25.cfm. Or contact:
AAPT Programs & Conferences:
Phone: 301.209.3340
Fax: 301.209.0845
Email: programs@aapt.org

Submission is now closed. The deadline was .
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